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Events Officer, Norfolk County Music Festival

Description

We are seeking a highly-organised Events Officer to produce Norfolk County Music Festival, which takes place throughout Norwich, every March.

The bulk of the work takes place programming the festival between Jan - March (around 40 hours / week). This involves processing entries to the Festival via the online booking system, programming the event the timetable (approx. 500 festival entries, around 4000 people) liaising with music / singing teachers (via Facebook, email/phone and MailChimp), drafting programme text for the designer and arranging publication of the printed programme.

Skills Essential

  • Great organisational, administrative and planning skills, experience of producing large events
  • Attention to detail, excellent communication skills, both written and verbal
  • Excellent IT skills including: fast minute taking, word processing, managing large Excel databases, Mailchimp (or similar) and Content Management Systems (E.g. WordPress)
  • Experience of producing printed material to deadline
  • Ability to work well on own initiative with minimal supervision, to immovable deadlines, from home with own computer.

Desirable

  • Experience of co-ordinating events in an arts / music context
  • Interest in, and enthusiasm for, music and music education
  • Experience of digital marketing (Twitter and Facebook for event promotion)
  • Experience of running committee meetings and managing trustees.
  • Press and media liaison (writing press releases).

Duties and responsibilities

  • Confirming, contractual arrangements, requirements, responding to queries, arranging accommodation etc
  • Booking venues, liaising with venues to arrange room/ technical set-ups
  • Communicating with email subscribers via the festival newsletter and producing festival deadline reminders.
  • Monitoring event booking numbers.
  • Collating copy and images for marketing and design; producing, distributing flyers and direct mail letters
  • Briefing/ supervising freelancers - e.g. designers, website
  • Producing publicity (and press) material; web content
  • Updating emailing list databases
  • Monitoring, documentation and evaluation of events

Salary: £7,980 pa Closing date: 5pm, Tuesday 23rd October. Interviews from 1st November. To apply, please send a recent CV and a covering letter (letter should be no more than 2 pages) which explains how your skills and experience make you suitable for the role to info@norfolkmusic.org.uk. For an informal conversation about the role please contact Laura Middleton on 07968 316265.
http://norfolkmusic.org.uk/

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Photo, Crowds enjoying Garden of Light, by TILT. Lumiere London 2016, produced by Artichoke, supported by Mayor of London. Credit Matthew Andrews 2016.

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Photo, Jennie Gill, Yorkshire Artspace, Sheffield. Photo Our Favourite Places / Nigel Barker for Yorkshire Artspace.