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Administration and Communications Assistant, Caruso St John Architects

Description

Caruso St John Architects is looking for an Administration and Communications Assistant to support the Office Manager and New Business and Communications Manager. This is a varied role which, alongside assisting with the day-to-day operation of the London office, will involve the delivery of exhibitions of the practice’s work and the compilation of two forthcoming monographs.

This would be an ideal first job for an enthusiastic and culturally engaged graduate keen to gain insight into the operation of a busy architecture practice with an international profile.

A good eye for design and familiarity with Adobe CC is required.

Key duties

Office

Answer phones and direct calls

Unpack and put away deliveries

Keep the studio and back-of-house areas tidy

Book travel and accommodation for staff and keep records of bookings made

Order groceries and stationery supplies / maintain stocks of stationery and consumables

Monitor incoming emails to the office account and forward on relevant messages

Assist with archiving projects

Assist the office manager as needed

Communications

Assist with the compilation of material for books and monographs

Monitor incoming emails to the press account and forward on relevant messages

Respond to day-to-day requests for information from magazines and other publications

Respond to enquiries from architecture students

Maintain the press archive and PR database

Assist with delivery of exhibitions of the practice’s work

Maintain and update the practice website

New Business

Monitor architectural press and tendering portals for forthcoming opportunities

Assist with the layout and drafting of responses for PQQs, Tenders and Competition Entries

Assist with the production of practice brochures and presentations

Maintain the practice image library and project information database

Essential Skills

Familiarity with Adobe Creative Cloud and MS Office software

Strong sense of responsibility and attention to detail

Good time management and organisational abilities

Desirable

European languages

Application

Please email your CV and a short covering note to vacancies@carusostjohn.com, subject heading ‘Admin and Graphics Assistant’.

We regret that due to the volume of applications we receive we are unable to confirm receipt of applications over the phone.

No Agencies please.