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Events Co-Ordinator, Klassics Music Management

Description

The Events Coordinator role reports directly to the CEO and COO and supports a small team providing direct contact with artists’ and promoters on a regular basis

Main responsibilities:

  • Assisting in the preparation, running and event management of concerts, providing administrative and practical assistance including the distribution of publicity materials
  • Liaising with venues, artistic and administrative staff
  • Supervising events in progress and coordinating with artists and promoters
  • Assisting in communicating with event staff regarding individual roles and responsibilities
  • Coordinating PR activities, benchmark analysis and budgeting
  • Understanding local and international regulatory frameworks
  • Evaluation of each offer and progress the successful deals through to sponsorship, merchandising, logistics and all financial aspects of each performance
  • Managing all aspects of the mobilisation of the artists, their crews and technicians (flights, hotels, visas, etc)
  • Analysing and understanding promoter deals and budgets

Knowledge, skills & qualifications:

  • Strong work ethic to manage international events 24/7
  • Previous work experience in tour planning and management essential
  • Sport an entrepreneurial streak
  • Outstanding organisational skills
  • Street wise with superior negotiation skills and the confidence to challenge where required
  • Excellent verbal and written communication skills and able to compose own correspondence and be fluent in Spanish, Italian, French, German, or Portuguese.
  • Exceptional attention to detail with the ability to work well under pressure on multiple projects to meet deadlines
  • A self-starter, adaptable person with problem solving mentality
  • Confidence to ask questions and/or seek solutions when required
  • Ability to maintain confidentiality and handle highly sensitive information
  • Refined interpersonal skills, with the ability to form good working relationships with key clients, and other parties including governmental heads, celebrities and peers
  • Ability to remain firm yet polite and professional when dealing with difficult issues
  • Ability to work in a fast paced international environment
  • Tech-savvy/digital native – excellent knowledge/experience of social media platforms
  • Accounting or legal knowledge desirable
  • Excellent MS Office skills to include Outlook, Word, Excel, PowerPoint

Unpaid opportunities

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Photo, Crowds enjoying Garden of Light, by TILT. Lumiere London 2016, produced by Artichoke, supported by Mayor of London. Credit Matthew Andrews 2016.

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Photo, Jennie Gill, Yorkshire Artspace, Sheffield. Photo Our Favourite Places / Nigel Barker for Yorkshire Artspace.