Financial responsibilities Bookkeeping. Generating & chasing invoices. Generating financial reports. Keeping track of project expenses & petty cash. Assisting the finance director with financial forecasting. Have experience with accounting software (such as QuickBooks/Xero). General office and administrative duties To manage all communication between PJ and external bodies. To maintain and develop efficient filing systems. To review, develop, maintain and update electronic company database systems and mailing lists. To maintain all office systems, e.g. telephone, printer, IT, marketing print etc. To keep the office efficiently run, tidy and organised. Track holiday for all employees. Track and ensure all staff have up to date DBS certificates and any other contractual requirements for staff. Understand every external contract. Ensure all policies, insurance certificates and other documents are reviewed and up to date. For a full list of responsibilities please see our website.