Artistic Administrator

Job Summary

We are delighted to be hiring an Artistic Administrator at Pitlochry Festival Theatre, Scotland's leading producer of musical theatre, and the country's only rurally-located major arts organisation. This is a part time position - 20 hours per week.

Job Description

Since 1951, Pitlochry Festival Theatre has been the artistic heart and soul of Highland Perthshire, attracting over 100,000 visitors every year. Our purpose is to improve lives by sharing Pitlochry with the world and the world with Pitlochry. Our mission is to create life-changing experiences for as many people as possible through our theatre and our environments. We strive to inspire imaginations, foster new levels of understanding, and nurture well-being, growth, and connection. Pitlochry Festival Theatre's campus now comprises a 538 seat Auditorium, a 172 seat Studio theatre as well as our Amphitheatre in the theatre grounds. Our home is a glorious eleven-acre campus that includes the Explorers Garden. The Artistic Administrator plays a central role in supporting the delivery of Pitlochry Festival Theatre's artistic programme. Working closely with the Head of Producing, Producer, Head of Production, Company Manager, Artistic and Production teams; the postholder ensures that productions are delivered efficiently and in line with union, licensing and organisational requirements. This is a fast-paced, detail-oriented role at the heart of our artistic operation, combining contracting, casting administration, licensing, research, reporting and artist liaison.

Job Requirements

Administration experience within an arts or theatre environment, particularly producing theatre Knowledge of licensing and PRS processes Experience drafting or managing contractual process Understanding of casting processes and artist engagement A good project manager, able to plan and co-ordinate, multi-task and deal with the unexpected Strong IT skills, including Microsoft Office (particularly Excel and Word) A problem solver, with a positive attitude, and who can keep calm under pressure Excellent written and verbal communication skills Knowledge of union agreements (e.g. Equity, BECTU) or willingness to develop this knowledge quickly

Job Responsibilities

Provide day-to-day administrative support to the Artistic Director, Head of Producing and Producer With the Company Manager, coordinate rehearsals, creative meetings, workshops, company events and casting, where necessary Assist with stakeholder and funding documentation, reporting and research projects Support post-show discussions and fundraising events in collaboration with the Development team Attend company hospitality events, including Meet & Greets and Guest Nights, as required Draft and issue contracts for actors, fixed-term stage management and creative team members Produce and distribute cast lists and company information packs Lead on the administrative processes surrounding acquisition of performance rights and play licences Manage PRS applications and submissions, ensuring permissions are secured ahead of production openings Lead on the administrative processes surrounding acquisition of performance rights and play licences

Useful Links

https://www.pitlochryfestivaltheatre.com/join-our-team/

Job Overview

Job Title: Artistic Administrator
Salary: £25k-£30k
Hours: Part time
Artform: Theatre
Role: Technical & Production
Contract: Permanent
Closing date: Mon, 23 Mar 2026
Location: Scotland | view on Google Maps

Job: Artistic Administrator

Organisation: Pitlochry Festival Theatre

Postcode: PH16 5DR

How to Apply

Please send your cv and a covering letter telling us why you are a strong candidate for the role, to [email protected]

Contact name: Lorraine Kneebone
Contact email: [email protected]

Apply now

About Pitlochry Festival Theatre

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