Heatherley School of Fine ArtClosing date: Mon, 16 Mar 2026
Artform: Education
Role: Admin, Secretarial & PA
Contract: Permanent
London
Part time
£10k-£15k
Mon, 09 Mar 2026
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published -
Job Summary
The Heatherley School of Fine Art is seeking two part-time Administrative Assistants to join our administrative team at the School, this could perhaps become one role for someone interested in working longer hours. Job 1: 0900-1200 Mon to Fri £14 per hour Job 2: 0900-1700 Fri & Sat £14 per hour
Job Description
Purpose of the role: To support the office administration of The Heatherley School of Fine Art. Job 1: 0900-1200 Mon to Fri £14 per hour Job 2: 0900-1700 Fri & Sat £14 per hour Principal Functions and Responsibilities Opening of building and office in the morning Closing and locking of building if working until 5.00pm Greet visitors and assist with enquiries Manage incoming calls, emails and general enquiries Provide day-to-day administrative support across the school Assist tutors with their requests Processing course applications Prepare enrolments and class registers. Prepare files for tutors at the beginning of each term. Assist with finding replacement staff i.e. tutors and models in the event that they are unable to attend their respective class. Alert or contact the correct person if there are building maintenance issues. The Shop Assist in art shop Monitor stock levels Order shop materials when necessary This list is not exhaustive and may be added to or adjusted as required and at the discretion of the Principal.
Job Requirements
Person Specification Essential Experience Recent experience in working with members of the public. Recent experience in the use of Microsoft Office. Desirable Experience Experience of working in the art world or in an educational setting. Experience of working in a shop. Essential skills Good time keeping. Possess excellent communication skills, be articulate, have good verbal and written English and good numeracy. Be adaptable and flexible, able to respond, collaborate and work well with others within a small but energetic staff team. Willingness to learn and take on new challenges. Be able to relate to and support staff and students within the school and to respond. to enquiries from students and members of the public with patience and discretion. Good organisational abilities, possess initiative and have excellent time management ability.
Job Responsibilities
Purpose of the role: To support the office administration of The Heatherley School of Fine Art. Principal Functions and Responsibilities Opening of building and office in the morning Closing and locking of building if working until 5.00pm Greet visitors and assist with enquiries Manage incoming calls, emails and general enquiries Provide day-to-day administrative support across the school Assist tutors with their requests Processing course applications Prepare enrolments and class registers. Prepare files for tutors at the beginning of each term. Assist with finding replacement staff i.e. tutors and models in the event that they are unable to attend their respective class. Alert or contact the correct person if there are building maintenance issues. The Shop Assist in art shop Monitor stock levels Order shop materials when necessary This list is not exhaustive and may be added to or adjusted as required and at the discretion of the Principal.
• A copy of your CV
• A covering letter outlining your interest in the role and how your skills, experience and attributes meet the requirements of the Job Description and Person Specification, this should be no more than one side of an A4 sheet.
• Completed Equality and Diversity Monitoring Form.
All appointments are made subject to satisfactory references and proof of Eligibility to work in the UK.
Applications should be addressed to: Noreen O Sullivan, and emailed to [email protected] by 9am on Monday 16th March 2026 with the subject line ‘Administrative Assistant’.
Only candidates selected for an interview will be contacted.
Interviews will take place in person and are expected to take place on Monday 23rd March and Thursday 26th March.
Equal Opportunities
Heatherley School of Fine Art is committed to being an Equal Opportunities Employer. We welcome and encourage applications from all backgrounds and do not discriminate on the basi
Contact name: Noreen O'Sullivan, Heatherley School of Art
