The role combines classic bookkeeping with responsibility for VAT-relevant export documentation and financial compliance related to cross-border transactions. Working closely with the Finance Manager and Head of Global Operations, you will ensure that our financial records, auction-cycle invoicing and VAT/exemption documentation are accurate and compliant. You will play an essential role in safeguarding accuracy, supporting liquidity, and delivering a smooth financial experience for buyers and consignors. This is a detail-driven, client-facing finance role with an international scope.

Key responsibilities

• Maintain accurate daily financial records for the London and Berlin offices, in Xero/DATEV, including sales, purchases, receipts, credit notes and payments
• Prepare weekly payment batches for approval
• Upload, organise and archive all invoices and receipts, following up with staff and suppliers for missing documentation
• Support month-end close tasks, including reconciliations and journal entries
• Maintain an orderly digital filing system for all financial and compliance documents
• Respond professionally to finance-related client and vendor inquiries
• Generate and issue buyer invoices post-auction (approx. 80-100 per Berlin sale, 60-80 per London sale) and for Private Sales (ongoing)
• Track incoming payments, manage reminders, and process "Paid in Full" confirmations
• Prepare consignor settlement statements and referral-fee invoices
• Prepare financial export documentation required for VAT zero-rating or exemption
• Verify accuracy of values, client information and tax treatment on customs-related financial documents
• Review import/export paperwork received from the operations team to ensure financial correctness
• Act as a finance-side contact for clients regarding VAT treatment, export proof requirements and related queries
• Conduct and document basic KYC/AML checks for buyers and consignors in line with internal policies