Reporting to the Guild Secretary, you will be responsible for coordinating and delivering the Guild's event programme. You will also manage the day-to-day administration of the Guild's building in Bloomsbury.

Events

Coordinate the Guild programme of events, exhibitions, Outreach and Creative Connections activities, and Master's outings (shared with Guild Deputy Secretary)

• Maintain AWG events central record
• Event planning with sub-committees and House Manager
• Work with the House Manager to ensure smooth running of events. Be the central point of contact, meet the event organiser, set up room, oversee logistics throughout.
• Prepare invitation lists and issue invitations, create name badges if required
• Collate responses, collect payment (if necessary), and keep host informed of attendance
• Organise documentation - photography, reports, feedback forms

Exhibitions

• With Hon. Curator, encourage members to use exhibition slots available, and install work
• Coordinate other exhibitions and objects to display throughout the year

Administration of the building

• Advise Hon. Architect of building maintenance requirements, and implement decisions, budget permitting
• Maintenance and review of cleaning contract
• Support the Hon Architect during building projects, including ensuring builders have access to property when needed, and that areas are clear before work starts
• Arrange for timely payment and other administrative requirements of any building contracts
• Fire alarm drill (twice annually)
• Fire equipment tests (quarterly)
• Gas certificates for building
• Arrange PAT testing

Communications

• Prepare copy and images for events and communicate to Guild Deputy Secretary for use in email notifications, website, and social media.
• Attend Sub Committee meetings, when needed.
• Write up Minutes of meetings
• Oversee content on sub-committee pages on website and communicate updates to Guild Deputy Secretary.
• Collect and file image library in central location.