Programme Administrator
The Other Palace Closing date: Fri, 10 Apr 2026
- Full time
- £25k-£30k
Mon, 16 Mar 2026 "> published -
Job Summary
Job Description
The key elements of the role include:
Working in conjunction with the General Manager to research, negotiate, book and contract visiting productions, one-night concerts, performances, and events;
Act as the key point of information distribution for all departments in the theatre with relation to visiting companies, large performance hires and events;
Prepare and issue contracting paperwork such as Deal Memos and long-form Contracts;
Work alongside the Front of House/Bar and Technical departments to support the administration and booking of external hires (for functions, meeting, and conference spaces etc.) in addition to regular venue hires;
To support the General Manager with other administration duties as required.
Job Requirements
Requirements include:
Basic understanding and experience of theatre producing and venue operations;
Knowledge of box office and CRM systems. (e.g. Spektrix);
Knowledge of booking management systems (e.g. YesPlan);
Experience of working collaboratively with other people;
Experience of programming shows and/or managing events and strong negotiation skills and skill in dealing with suppliers and external companies, with experience of handling complaints and enquiries;
Experience of general administration duties in an office environment;
Experience of budgeting and understanding profit and loss;
The ability to multitask in a busy environment and excellent Microsoft office skills;
Experience of relationship building both internally and externally whilst representing an organisation;
Good attention to detail;
Working knowledge of GDPR principles and strong commitment to maintaining confidentiality.
Job Responsibilities
Responsibilities Include:
Supporting the General Manager to build and establish strong working relationships with production companies, independent producers and promoters;
To keep abreast of the theatre industry, including new and upcoming productions or productions in development, industry people movement, current touring productions and national trends for theatre production and touring;
Working with the General Manager to research and negotiate deals with visiting touring productions, one-night concerts, performances and events, monitoring and understanding the risks and the potential revenue generation from ticketing and secondary revenue streams;
To generate and issue deal memos and subsequent contractual agreements for all confirmed productions, including the collation and distribution of all key information to relevant departments;
To act as the key point of communication for visiting companies, producers and promoters.
Job Overview
- Job Title: Programme Administrator
- Salary: £25k-£30k
- Hours: Full time
- Artform: Theatre
- Role: Admin, Secretarial & PA
- Contract: Permanent
- Closing date: Fri, 10 Apr 2026
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Location:
| view on Google MapsLondon
Job: Programme Administrator
Job: Programme Administrator
Organisation: The Other Palace
Postcode: SW1E 5JA
How to Apply
To request an informal conversation about the requirements of the role please email [email protected].
To apply please send your CV and a Cover Letter to
[email protected] before 5pm on Friday 10 April 2026.
- Contact name: Graeme Russell, General Manager
- Contact email: [email protected]
About The Other Palace
The Other Palace is a theatre for discovering, developing, exploring and celebrating theatre. It’s a lively, friendly and inventive place where ideas can be shared and explored, and the next generation of theatre-makers are encouraged, supported and celebrated.