Key Responsibilities and Accountabilities:

Exhibitor Processes Coordination

Oversee the exhibitor timeline across all fairs

Liaise with Director of Exhibitor Relations, Fair Directors and teams to ensure fairs are delivered on time and on budget

Track improvements implementation year-round across all fairs

Coordinate team debriefs with other departments and external contractors across all fairs

Maintain, review and update exhibitor procedures

Lead conversation with Digital team to ensure maintenance and development of exhibitor sites and platforms

Liaise with Data team to ensure consistency and accuracy of our Exhibitor database

Ensure consistency of procedures and decisions across all fairs

Keep accurate and up to date information on other art fairs

Coordinate team to produce research and analysis as required by Directors

Support Expo Chicago and The Armory Show teams on the onboarding to Frieze's systems and procedures

Oversee applications process across all fairs to ensure informed decision making and timely launch

Oversee Committee meetings preparation and delivery across all fairs, including results process

Oversee exhibitor manual launch across all fairs to ensure informed decision making and timely launch

Oversee stand plan process across all fairs to ensure accurate inform process and timely sign off

Lead conversations with Production team and external contractors to ensure best possible experience for exhibitors

Lead liaison with Finance team across all fairs, oversee gallery invoicing and debt collection process

Oversee year-round communications to galleries

Oversee delivery of all online material related to gallery information and content

Support Directors in the delivery of the curated sections

Be the point of escalation for exhibitor related issues for Exhibitor Relations Managers, Coordinators and Assistants, year-round and onsite

Make recommendations on the overall Exhibitor strategy across all fairs