Accounts Payable Assistant

Accounts Payable Assistant

White Cube Closing date: Mon, 30 Mar 2026

Role: Finance
Contract: Permanent
UK-wide

Mon, 23 Mar 2026 "> published -

Job Description

Job title: Accounts Payable Assistant
Reporting to: Accounts Payable Manager
Working hours: 10am-6pm, Monday-Friday
Location: White Cube Bermondsey (with other locations as required)
Salary: £30,000-£35,000

We are seeking an enthusiastic and skilled Accounts Payable Assistant to join the Finance team. The Finance team are going through an exciting period of transformation, including the migration of financial systems from Sage 200 to Sage Intacct. The successful candidate will be responsible for supporting the day-to-day accounts payable processes, ensuring timely and accurate management of invoices, expenses, and supplier payments. The role requires someone who can manage a high-volume workload efficiently while maintaining accuracy and strong attention to detail.
This is a key role within the Accounts Payable team working to ensure we build strong relationships with our suppliers and across the gallery. You will play a key role in the finance team ensuring that supplier relationships remain strong and that financial records are well-maintained for compliance and reporting across the gallery and company.

Job Requirements

Previous experience in an Accounts Payable role is essential.
Proficiency with financial systems such as Concur, Compleat, and Sage.
Excellent attention to detail with a high level of accuracy.
Strong organisational skills, with the ability to prioritise workload and manage tight deadlines.
Demonstrated ability to process a high volume of transactions e ciently and e ectively.
Strong communication skills, both written and verbal, for liaising with internal teams and external suppliers.
Proficiency in Microsoft O ce, particularly Excel.
Ability to work both independently and collaboratively within a team.
Experience in handling international VAT and multi-currency accounts is a plus.

Job Responsibilities

Process supplier invoices through the accounts payable system accurately and in a timely manner.
Process corporate credit card and employee expense claims accurately and in a timely manner.
Match invoices to purchase orders where applicable.
Ensure invoices and expenses are coded correctly to the general ledger.
Assist in resolving invoice discrepancies with suppliers and internal teams across the gallery.
Monitor the finance email inbox, ensuring queries are addressed or allocated promptly.
Prepare payment runs as required, ensuring accuracy, particularly for high-value transactions.
Prepare supplier reconciliations to ensure accurate financial reporting.
Reconcile VAT statements against paid invoices and support international VAT reporting requirements.
Support month-end processes and audit requirements as needed.
Support the finance transformation project.
Provide support to the wider Finance team as required, with the opportunity to assist in training staff on finance proce

Job Overview

  • Job Title: Accounts Payable Assistant
  • Salary: £30k-£40k
  • Hours: Full time
  • Role: Finance
  • Contract: Permanent
  • Closing date: Mon, 30 Mar 2026
  • Location: UK-wide | view on Google Maps

Job: Accounts Payable Assistant

Job: Accounts Payable Assistant

Organisation: White Cube

Postcode: SE1 3TQ

How to Apply

Please apply directly through our careers page.

Applications will close by 5:30pm on the close date.