Collections Data Assistant - Fixed Term Contract

Collections Data Assistant - Fixed Term Contract

The Wallace Collection Closing date: Sun, 19 Apr 2026

Role: Marketing & Digital
Contract: Contract
London

Fri, 27 Mar 2026 "> published -

Job Summary

We have an exciting opportunity for you to be part of The Wallace Collection as a Collections Data Assistant (FTC).

Job Description

The Collections Data Assistant will help improve existing data within the Collection's CollMS and image drives. This includes data cleansing and records auditing, maintaining collections management and documentation standards in preparation for the migration to a new CollMS and DAMS. The postholder will assist the team with day-to-day tasks and play a critical role in the preparatory phase of this project, becoming a "super user" to help with the switch over to the new system through training and testing, as well as continuing work post-migration to new systems.

This role reports to the Collections Documentation Officer.

Job Requirements

Essential
- Degree level qualification in a relevant subject, or equivalent work experience.
- At least one year's experience working in collections documentation and/or digitisation, with demonstrable experience in using collections and/or digital asset management systems (CollMS and DAMS) or similar.
- Computer literate with a good working knowledge of MS Office 365 software packages, especially Excel, Word and Outlook.

For further details including a Full Job Brief and how to apply please visit: https://www.wallacecollection.org/about-us/join-team/

Job Responsibilities

Documentation
- Support the Collection Documentation Officer with implementing the Collection-wide Documentation Plan for object data records.
- Reconcile object information between physical object history files and digital records.
- Assist with data checking and cleaning of object data records, to ensure consistency and accuracy of information across all mandatory fields and ensuring records conform with Spectrum standards.

For further details including a Full Job Brief and how to apply please visit: https://www.wallacecollection.org/about-us/join-team/

Useful Links

Job Overview

  • Job Title: Collections Data Assistant - Fixed Term Contract
  • Salary: £30k-£40k
  • Hours: Full time
  • Role: Marketing & Digital
  • Contract: Contract
  • Closing date: Sun, 19 Apr 2026
  • Location:
    London
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Job: Collections Data Assistant - Fixed Term Contract

Job: Collections Data Assistant - Fixed Term Contract

Organisation: The Wallace Collection

Postcode: W1U 3BN

How to Apply

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed to [email protected] by midnight 19/04/2026. Please note late applications or applications via a CV will not be considered.

Interviews for the role will take place week commencing, 20/04/2026 and 27/04/2026. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start date: As soon as possible

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.