Office and Operational Coordinator

Office and Operational Coordinator

Ilminster Arts Centre Closing date: Tue, 05 May 2026

Artform: Charity
Role: Admin, Secretarial & PA
Contract: Temporary
South West

Thu, 23 Apr 2026 "> published -

Job Summary

Ilminster Arts centre is looking for an Office and Operational Coordinator to support the delivery of it's services to artists, craftspeople, volunteers and visitors. We are looking for someone with excellent communication and interpersonal skills, ICT skills and office experience.

Job Description

Term: Initially to 31st March 2028 but may be extendable.
Hours: A minimum of 21 hours per week, but more hours per week may be available on an ad hoc basis. Days are to be agreed but will normally include Fridays and must include one Saturday per month. Hours must cover 9am to 3:30pm on each day worked.
Salary: £14469
Responsible to: The Arts Centre Manager
Working with: Ilminster Arts Centre staff, volunteers and trustees
Office base: Ilminster Arts Centre, East Street, Ilminster TA19 0AN
Closing date: Wednesday 5 May 2026 12.00pm Midnight.
Interviews: We expect interviews to take place in the late afternoon / early evening of Tuesday 12th and/or Wednesday 13th May.

About Us:
Ilminster Arts Centre is a registered charity devoted to bringing arts to the community. It is open to the public five days a week (09.30 - 15.00, Tuesday to Saturday) and is supported by over 60 volunteers. Its principal activities include evening concerts most weeks, a varied programme of creative classes, art exhibitions, a shop selling handmade gifts by local craft makers and an onsite caf .

About the role:
We are looking for an enthusiastic person to join the Ilminster Arts Centre team to provide administrative and operational support in an office environment to a small team.
Please note that the duties may change over time as the work within the IAC office evolves.

Job Requirements

PERSON SPECIFICATION

ESSENTIAL
Experience of working in a team in an office environment
ICT skills
Experience of financial processes
Excellent communication and interpersonal skills
GCSE English and mathematics, or equivalent
Ability to work without supervision

Desirable
Experience of creating spreadsheets
Experience of working with volunteers
Experience of working in an arts-based / charitable organisation
Interest in the arts
Due to the nature of the role, being based locally would be an advantage

CIRCUMSTANCES TO CONSIDER

The office is located upstairs, and the work entails some physical activity such as running errands, moving tables and chairs (within published health and safety guidelines on manual handling).

Job Responsibilities

MAIN DUTIES AND RESPONSIBILITIES
1. Creating and processing orders and invoices
2. Processing and reconciling payments, including end-of-day cashing up
3. Issuing and managing contracts with artists etc.
4. Creating and maintaining databases
5. Updating and maintaining websites and social media streams
6. Producing and distributing newsletters and promotional materials
7. Dealing with routine queries by email, phone and in person
8. Managing mailboxes
9. Organising events
10. Supporting volunteers in their activities
11. Acting as Duty Manager at least once a month
12. Joining the IAC's teams of First Aiders and Fire Marshals (training will be provided if needed)

Useful Links

Job Overview

  • Job Title: Office and Operational Coordinator
  • Salary: £10k-£15k
  • Hours: Part time
  • Artform: Charity
  • Role: Admin, Secretarial & PA
  • Contract: Temporary
  • Closing date: Tue, 05 May 2026
  • Location:
    South West
    | view on Google Maps

Job: Office and Operational Coordinator

Job: Office and Operational Coordinator

Organisation: Ilminster Arts Centre

Postcode: TA19 0AN

How to Apply

Please email your CV and a covering letter to [email protected] by no later than midnight on Wednesday 5th May.

We expect interviews to take place in the late afternoon / early evening of Tuesday 12th and/or Wednesday 13th May.