Assistant Exhibitions Project Manager
Gardens, Libraries, and Museums (GLAM), University of Oxford Closing date: Fri, 15 May 2026
- Full time
- £30k-£40k
Fri, 01 May 2026 "> published -
Job Summary
Job Description
About the role
The Ashmolean Museum delivers a varied programme of exhibitions and displays. This is an excellent opportunity to support us with the exhibitions delivery and managing a number of smaller gallery projects.
You will help coordinate key activities such as schedules, loans, meetings, and documentation, working with curators, lenders, and contractors. Ensuring work is completed safely, you will assist with exhibition installation and dismantling. You will also support budgeting tasks, raise purchase orders, and contribute to reporting.
This is a full-time, permanent post, working 36.5 hours per week.
Due to the nature of this post, the successful candidate will be required to undertake a satisfactory DBS check as well as a Known Consignor check. Please see page 4 for further information.
About You
You will be organised, reliable, and able to manage your time effectively. You will have good communication skills and be comfortable working with a range of people.
You will have experience in a museum, gallery, or similar environment, ideally supporting exhibitions or displays. You will be able to work both independently and as part of a team, with a practical and positive approach.
You will be able to manage multiple tasks, work to deadlines, and maintain attention to detail. Experience of budgets or collections systems would be an advantage.
Job Requirements
Supporting the Senior Exhibitions Project Manager and the Head of Exhibition Projects
on the programme of major exhibitions, in collaboration with the project team and curator
Project management of smaller displays such as the Gallery 8 programme, Chinese
Paintings Gallery, Money Case, Conservation Case and Eastern Art Painting Gallery under the guidance of the Senior Exhibitions Project Manager and Head of Exhibition Projects
Carry out exhibitions administration: negotiating and securing loans, setting project
schedules, project meetings, developing object lists, ensuring files are updated and recorded on the shared servers, DAMS and Museum Plus (the Museum's image and collections management databases).
Support the Exhibitions team on practical arrangements for the design and installation of exhibitions and projects, e.g. dealing with lenders, external stakeholders and contractors, courier arrangements, and preparing documentation.
Job Responsibilities
Assist with all aspects of installation and dismantling of exhibitions and gallery projects, maintaining a safe, clean and tidy working environment and writing risk assessments
and method statements as needed.
Contribute to Private View arrangements and guest lists, under guidance of the Senior Exhibitions Project Manager and with support of the MPE Assistant.
Contribute to the preparation of project budgets, monitoring expenditure and ensuring adherence to best practice and university financial guidelines. With support from the
MPE Assistant (and using the University's Oracle system) arrange purchase orders,
track expenditure, seek best value for money, and arrange tenders.
Carry out image procurement for exhibitions for use in publications, communications, and exhibition graphics (with support from the MPE Assistant)
Prepare regular reports for the smaller displays, for the Senior Exhibitions Project Manager to present at Exhibitions Steering Group.
Useful Links
Job Overview
- Job Title: Assistant Exhibitions Project Manager
- Salary: £30k-£40k
- Hours: Full time
- Role: Customer Service
- Contract: Permanent
- Closing date: Fri, 15 May 2026
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Location:
| view on Google MapsSouth East
Job: Assistant Exhibitions Project Manager
Job: Assistant Exhibitions Project Manager
Organisation: Gardens, Libraries, and Museums (GLAM), University of Oxford
Postcode: OX1 2PH
How to Apply
You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.
We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Catriona Pearson, Senior Exhibitions Project Manager, who can be contacted with enquiries relating to the role ([email protected]). General queries about the recruitment and application process should be directed to the GLAM Recruitment team ([email protected]).
Only applications received online by 12.00 midday (BST) on Friday 15 May 2026 can be considered. Interviews are expected to take place during the week commencing 15 June 2026.
- Contact name: Sofia Nari
- Contact email: [email protected]
About Gardens, Libraries, and Museums (GLAM), University of Oxford
Oxford University’s Gardens, Libraries and Museums (GLAM) house some of the world's most significant collections. They provide important places of scholarly enquiry and serve as the front door to the wealth of knowledge and research generated at Oxford, welcoming over 3 million visitors each year. We form one of the greatest concentrations of university collections in the world.