Office Coordinator

Office Coordinator

Victoria Baths Closing date: Wed, 17 Jun 2026

Artform: Charity
Role: Admin, Secretarial & PA
Contract: Permanent
North West
  • Part time
  • £20k-£25k

Thu, 14 May 2026 "> published -

Job Summary

This role is essential in keeping everything working smoothly, being the front line for enquiries, supporting the Finance Manager, and rest of the team when required.

Job Description

Role Overview
Victoria Baths is a Grade II* listed building and a vibrant heritage site in the heart of Manchester. We are seeking a highly organised individual to take on the role of Office Coordinator.
In this role, you will be the 'anchor' of our day-to-day operations, ensuring the office runs smoothly. You will balance administrative excellence with interpersonal skills creating a positive and productive work environment.

Job Requirements

Person Specification
Essential:
Proven excellence and experience in office management or administrative support. Knowledge of administrative systems.
Outstanding organisational and communications skills.
Previous experience in working with financial management systems (we use QuickBooks).
Excellent knowledge of the Microsoft suite (Outlook, Excel, Word, Teams etc)
Ability to work independently and manage competing priorities
Desirable:
Understanding of and passion for heritage, arts, or community sectors
Experience using database management software or proven ability to learn new software systems quickly

Job Responsibilities

Office Coordination
Administrative Support: Act as the first point of contact for the organisation, welcoming people to the organisation, handling enquiries, dealing with them when possible or passing them to the appropriate person in an effective and efficient manner.
Operations: Manage office environment, supplies, maintain filing systems and ensure a safe and welcoming office environment.
Meetings: Take the lead on the scheduling meetings, preparing meeting agendas and taking minutes for board, committee and internal team meetings.
Database Management: Oversee and update organisational records, ensuring GDPR compliance, this includes the mailing database, ticketing systems, donor information, suppliers etc
Finance: To be the first point of contact for finance enquiries, using our finance software (QuickBooks) to enter invoices on to the system and manage our day-to-day banking.
Event Support: To support the delivery of events as required.
Staff support: Support other s

Job Overview

  • Job Title: Office Coordinator
  • Salary: £20k-£25k (pro-rata)
  • Hours: Part time
  • Artform: Charity
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Wed, 17 Jun 2026
  • Location:
    North West
    | view on Google Maps

Job: Office Coordinator

Job: Office Coordinator

Organisation: Victoria Baths

Postcode: M13 0FE

How to Apply

Visit www.victoriabaths.org.uk/job-vacancies. Please submit up to two sides of A4 (Arial 12-point) explaining why you’re the perfect match for this role, using the job description and person specification as a guide, along with your CV and equal opportunities form to [email protected]