Registrar
Thomas Dane Gallery Closing date: Sun, 05 Jul 2026
- Full time
- £30k-£40k
Tue, 16 Jun 2026 "> published -
Job Summary
Job Description
MAIN DUTIES:
-Manage the gallery database, cataloguing all artworks and ensuring the database is kept up to date
-Coordinate framing of artworks
-Produce and distribute certificates of authenticity
-Complete condition reports at the gallery
-Liaise with conservators and restorers as necessary
-Ensure that insurance details for all artworks are up to date
General Shipping & Storage:
-Liaise daily with local and international art shippers
-Obtain crating and shipping quotes as required
-Work closely with shippers and gallery technicians on the packing requirements for all works.
-Coordinate delivery of new work to the gallery from gallery artists - within London and internationally
-Create shipping paperwork ensuring that export/ import procedures are correct and complied with, and that the export/ import paperwork provided by the shipper is correct.
-Track customs-controlled goods included on our TA and in BOND insuring deadline are met
-Assist colleagues with any other shipping requirements
-Obtain annual lists from all our storage locations for both internal and external locations and undertake stock checks as necessary
Internal/External Exhibitions:
-Work closely with the Associate Director on shipping and installation planning
-Liaise with artists/artist studios/galleries on obtaining artwork details and ensuring that they are aware of the shipping and packing schedules
-Gather shipping estimates and coordinate collection and transport with shipping agents
-Discuss and coordinate installation with shipping agents, as required
- Obtaining crating and shipping quotes for gallery and clients
- Coordinating the installation of works for clients where required
- Create consignment agreement paperwork in consultation with the artist liaison team.
- Create and track all incoming and outgoing loans, ensuring that the galleries loan requirements and procedures are met at all times.
Job Requirements
- Minimum of two years' experience as a Registrar or similar role within a commercial gallery, museum or fine art shipper
- Knowledge and understanding of contemporary visual art
- Well developed inter personal skills and ability to deal with people of different levels of seniority.
- Detailed knowledge and understanding of HMRC procedures relating to customs and tax regulations
- Previous experience with art databases and cataloguing
- Experience producing and reading condition reports
- Evidence of thorough understanding of transport, packing and handling requirements for the safe movement of objects both domestically and internationally
- Demonstrable excellent administrative, organisational and communication skills
- Demonstrable time management skills, with the ability to prioritise multiple projects and managing tight and changing deadlines
- Ability to work independently as well as part of a team
- Evidence of excellent problem-solving skills
Job Responsibilities
The Registrar works closely with the full Gallery team on shipping, handling, packing, cataloguing, documentation and other logistics for exhibitions, art fairs, sales and loans and also supports the smooth running of the gallery's daily operations.
Our ideal candidate will have at minimum of 2 years experience of working in a busy operations team as a Registrar. You will be knowledgeable and confident in all aspects of the logistics of art handling and collections management, and have the ability to intuitively prioritise a busy workload, dealing with tight and often late changing deadlines and unexpected complications/delays etc.
You will be an articulate and diplomatic communicator, remaining calm under pressure, have exceptional interpersonal and relationship building skills and the ability to develop positive working relationships with artists, colleagues, suppliers and clients.
The role requires excellent organisational skills, the ability to maintain close attention to detail.
Useful Links
Job Overview
- Job Title: Registrar
- Salary: £30k-£40k
- Hours: Full time
- Artform: Visual arts
- Role: Admin, Secretarial & PA
- Contract: Contract
- Closing date: Sun, 05 Jul 2026
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Location:
| view on Google MapsLondon
Job: Registrar
Job: Registrar
Organisation: Thomas Dane Gallery
Postcode: SW1Y 6BN
How to Apply
If you would like to apply for the role, please send us a supporting statement which sets out why you are applying for the role and how you meet the expectations of the job description and person specification. Please give examples from your career to date, including both paid and unpaid roles. In addition to your statement, please also send us an up-to-date CV and full details of 2 referees, stating how long and in what capacity you have known them. We will be unable to confirm an offer of employment without satisfactory references, however we will not contact them without first obtaining your prior consent.
Please send your completed application statement and CV as a PDF attachment by email to [email protected] by the closing date of 11.59pm on Sunday 5 July. We will not accept late applications.
- Contact name: Maud Cherbonnel
- Contact email: [email protected]