Freelance Event Coordinator - evenings of science exploration
Imperial College London Closing date: Thu, 02 Jul 2026
- Part time
- £50k+
Mon, 22 Jun 2026 "> published -
Job Summary
Job Description
The Imperial Lates are social, themed evenings where visitors explore the latest research at Imperial through interactive unique experiences. These evening events are aimed at young adult audiences (18-35), attracting around 750 visitors per event, many new to Imperial. This contract is ideal for a freelancer who combines creative programming skills with strong, large-scale event production experience, as well as excellent project management and communication skills.
Working with the Public Engagement Programmes Coordinator & Adult Programming Lead, you will help curate and produce three Imperial Lates events (October, November and January). You'll contribute to creating engaging experiences that inspire the public about cutting-edge science, while also leading on elements of delivery. The role builds in responsibility over time, culminating in leading the full delivery of the January 2027 Lates event.
Contract details
Freelance, part-time: approx. 3 days per week
Duration: Mid-August 2026 - end of January 2027
Day rate: £250
Location: Mostly remote, with some South Kensington campus work (attendance required for all event days as well as set-up and pack-down days)
Job Requirements
Experience of the creative curation of events for a general public audience in response to a scientific theme
Experience of leading the production and operational planning of large-scale public events - ordering equipment, planning floorplans, managing budgets, contracting freelancers, briefing staff and volunteers and security teams
Experience of working in collaboration with researchers, academics or subject experts to create engaging activities for a range of audiences. Experience of supporting researchers of varied levels of experience in public engagement.
Experience in budget management
Ability to interact confidently and build relationships with a wide range of stakeholders, researchers and professional services staff
Experience of time and project management
Friendly and approachable demeanour and able to engage with others positively
Good written and verbal communication skills
Job Responsibilities
Creative programming
Curate exhibits, workshops, talks and interactive activities
Collaborate with Imperial researchers to develop engaging public experiences
Facilitate partnerships between scientists and artists
Help programme panel discussions and themed content on current issues
Coordination and delivery
Identify and recruit research teams to take part
Support teams to refine ideas for public audiences
Manage relationships and keep contributors on track
Event production
Coordinate equipment and technical requirements
Draft floorplans and managing layouts
Manage budgets
Coordinate staffing and volunteers
Oversee health and safety processes
Deliver event set-up, live delivery and pack-down
Useful Links
Job Overview
- Job Title: Freelance Event Coordinator - evenings of science exploration
- Salary: £50k+ (pro-rata)
- Hours: Part time
- Artform: Events
- Role: Curation
- Contract: Contract
- Closing date: Thu, 02 Jul 2026
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Location:
| view on Google MapsLondon
Job: Freelance Event Coordinator - evenings of science exploration
Job: Freelance Event Coordinator - evenings of science exploration
Organisation: Imperial College London
Postcode: sw72az
How to Apply
Please submit:
- CV (Surname-Initials-CV)
- Statement (max. 750 words) addressing all criteria
- Two referees
Creative formats (video/audio up to 5 minutes) are also welcome.
Send to: [email protected]
Deadline: Friday 3 July 2026, 9am
Informal discussions: Monday 13 July 2026
Questions about the brief before the deadline can be sent to James Romero ([email protected]).
- Contact name: James Romero
- Contact email: [email protected]
About Imperial College London
The central Public and Community Engagement team at Imperial College London—operating under the broader Societal Engagement umbrella—acts as a institutional bridge between the university's researchers, students, and the wider public. They drive a culture change across the institution to ensure research actively benefits, connects with, and involves society