Registrar & Operations Manager
Daniel Malarkey I Art Advisory & Curator Closing date: Sun, 05 Jul 2026
- Part time
- £25k-£30k
Tue, 23 Jun 2026 "> published -
Job Summary
Job Description
We are looking for an experienced Registrar & Operations Manager to take ownership of the business's registrarial and logistics functions. This is a hands-on, detail-intensive role: 14 to 20 hours per week structured as two in-person days at Russell Square (Tuesday, 5 hours; Thursday, 5 hours) with the remaining hours worked remotely. The role covers the full lifecycle of works in our care, from acquisition and loan through to sale, shipment and archive, with particular emphasis on international shipping and project management.
Job Requirements
5-10 years' experience as a gallery registrar, or in an equivalent role at an auction house, museum, or specialist fine art logistics company
Exceptional attention to detail and highly organised, with the ability to manage multiple concurrent projects and deadlines independently
Strong written and verbal communication skills; professional in dealings with artists, estates, collectors, and handlers
14 to 20 hours per week: Tuesday in-person (5 hrs), Thursday in-person (5 hrs), other hours executed remotely
Start date: mid-July
Job Responsibilities
Logistics
Lead the planning and execution of international art shipments
Obtain and compare transport quotes; manage complex shipping projects from initial brief through to delivery and install
Manage import and export documentation and customs declarations
Registrar
Maintain the gallery's inventory and location records
Manage framing projects from brief through to completion
Coordinate photography of work
Draft and proof consignment/loan agreements, and sales contracts
Insurance
Liaise with insurance broker on claims, policy renewals, and liability questions
Manage wall-to-wall insurance cover for works in transit and on loan ensuring adequate cover is in place for all parties handling works
Administration
Support AML/KYC compliance processes for new clients and transactions, working with Acarta's compliance platform
Assist with invoicing and basic financial record-keeping related to logistics costs and art transactions
Maintain organised digital and physical files
Job Overview
- Job Title: Registrar & Operations Manager
- Salary: £25k-£30k (pro-rata)
- Hours: Part time
- Artform: Visual arts
- Role: Admin, Secretarial & PA
- Contract: Temporary
- Closing date: Sun, 05 Jul 2026
-
Location:
London
How to Apply
Please send a CV and brief covering letter outlining your relevant experience
Deadline for application: midnight on July 5th
Applications will be reviewed on a rolling basis
- Contact name: Daniel Malarkey
- Contact email: [email protected]
About Daniel Malarkey I Art Advisory & Curator
We work with art collections in the acquisition of artworks. Research, logistics and cataloguing are part and parcel of the process as well as museum loans on behalf of our clients. We curate one to three exhibitions a year working with collaborating galleries as single artist exhibitions and group shows. The art advisory and the curating link up as our way of retelling the story of art history via our client's collections and shows.