What you'll be doing…

Reception Duties:

Provide a welcoming service for all staff and visitors to the Office
Maintain a tidy, clean and efficient reception area
Manage incoming enquiries to the reception telephone and email inbox, extending a high level of service in both verbal and written communication
Oversee deliveries, outgoing mail and manage taxi/courier services
Keep kitchens and bathrooms clean and replenished and stationery cupboards stocked with supplies
Fulfil the role of Fire Marshal
Fulfil the role of First Aider, completing training and being knowledgeable about accident reporting procedures
Coordinate and control staff and visitor access to the Office using NET2 software and ensuring the office is made secure at the end of each day
Conduct Health & Safety inductions for new starters
Monitor CCTV for the Office when required
Perform additional duties as needed

Administrative Duties:

Provide regular support to the Operations Coordinator and the wider Operations team
Fulfil the role as 2nd Administrator for the Company Critical Incident Management Plan
Track office expenditures within a set monthly budget
Order and manage office supplies, kitchen and bathroom replenishments
Physical setup of meetings/events
Ensuring that the Paint Frame auxiliary space and kitchen is kept clean and organised
Induct external hirers into the Paint Frame auxiliary space, including Health & Safety and bathroom and kitchen facilities
Support with catering provisions for meetings or training sessions
Process Purchase Orders
Train any reception cover staff and ensure absences are covered
Order and control stock of Operational and/or Theatre supplies
Oversee the Iron Mountain document archive storage including keeping the tracker up to date and organising the creation, destruction and transfer of documents

Please head to our careers page for the full job description.

Deadline: 11:59pm 20th July 2026