Artists' Administrator Opera

Artists' Administrator Opera

Athole Still Artists Closing date: Mon, 10 Aug 2026

Artform: Music
Role: Admin, Secretarial & PA
Contract: Permanent
London
  • Full time
  • £25k-£30k

Mon, 20 Jul 2026 "> published -

Job Summary

Athole Still Artists have a vacancy for an Artists' Administrator. The position would suit someone looking to begin a career in classical music and the opera business, or potentially someone looking to return to the artist management business part time.

Job Description

Preparing and servicing each individual engagement from start to finish to ensure it runs smoothly and to plan: this could involve everything from arranging auditions, helping apply for visas, arranging travel, sending costume measurements and PR materials, creating social media posts, preparing and sending out invoices, assisting with tax applications, creating YouTube PR materials.... We work with the diary management system Overture which you would be updating with contacts details for artists and promoters, overseeing accurate calendar management as well as contractual information. As we are a small team you would be expected to share general office administration as necessary.
Person Specification

Good computer skills and experience working with the Microsoft Suite.
Attention to detail/proofreading skills.
The ability to input data correctly and have a keen eye for detail is essential.
Communication is key within artist management, therefore candidates must be able to converse confidently via email, on the phone, and in person with their managers, artists, and promoters around the world.
Candidates need to be able to work independently as well as part of a team, and need to be prepared to take on responsibility and manage their own workload through the use of good time management when receiving requests from numerous sources. This includes being able to look far ahead and work on engagements which may not be taking place for some time, as well as those in the near future.

Job Requirements

-Highly organised with excellent attention to detail.
-Confident using Microsoft Office and comfortable learning new systems.
-An excellent written and verbal communicator.
-Able to proofread accurately and maintain high standards of administration.
-Comfortable managing multiple priorities and working to deadlines.
-Proactive, reliable and able to work independently while contributing positively to a small team.
-Able to think ahead and manage engagements taking place both in the immediate future and many months in advance.

An interest in classical music and the performing arts would be an advantage, although enthusiasm, professionalism and a willingness to learn are equally important.

Job Responsibilities

As Artist Administrator, you'll support the management team across all aspects of artist administration, including:

-Managing artist engagements from confirmation through to completion.
-Coordinating auditions, travel arrangements and visa applications.
-Preparing and distributing contracts, invoices and engagement documentation.
-Assisting with tax applications and engagement administration.
-Coordinating costume measurements, publicity materials and YouTube promotional content.
-Creating and scheduling social media content.
-Maintaining accurate artist, promoter and engagement records using our diary management system, Overture.
-Managing calendars and contractual information with meticulous attention to detail.
-Supporting general office administration as part of our collaborative team.

Job Overview

  • Job Title: Artists' Administrator Opera
  • Salary: £25k-£30k
  • Hours: Full time
  • Artform: Music
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Mon, 10 Aug 2026
  • Location:
    London
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Job: Artists' Administrator Opera

Job: Artists' Administrator Opera

Organisation: Athole Still Artists

Postcode: SE19 3RY

How to Apply

Please send an email with your CV and covering letter