-Gathering, cataloguing, saving images/materials from artists, institutions, external stakeholders with appropriate copyright.
-Maintaining the gallery image database using the server and saving accurate copyright credits and metadata.
-Supplying images and information to publications, press, external institutions and preparing detailed release paperwork and filing.
-Requesting installation images from external institutions, museums and galleries.
-Assisting with internal organisation documents and ensuring internal communications are maintained effectively.
-Archiving artist materials for long term storage.
-Supporting the maintenance and management of the gallery database.
-Assisting the Registrar and Digital and Archive Manager in maintaining and updating gallery records on Artlogic as needed.
-Scheduling photography of new works and exhibitions with freelance photographers including providing shot lists and on-set support as required.
-Processing images using Adobe Photoshop to comply with requested file types, verifying colour profiles and modifying images.
-Filing and labelling new incoming files and capturing and saving relevant metadata such as photographic credits.
-Undertaking archival research as required to support artist and artwork documentation.
-Preparing documents of research when required for both internal and external uses.
-Updating artist CVs and bibliographies across the gallery server and website.
-Processing digital press clippings and mounting physical press using appropriate collections care for long term storage.
-Researching and updating exhibition histories against works on Art logic.
-Requesting and tracking publications where we have released images for reproduction.
-Supporting and maintaining the gallery library system and catalogue stock inventory.
-Adding incoming publications to the catalogue database, adding to bibliographies.
-Scanning publications.
-Supporting the maintenance and management of the gallery website.