The main purpose of the role is supporting the Directors through secretarial and administrative support duties that enable them to function at maximum effectiveness. The post holder will have an overview of the school's output, manage Director's diaries, deal with personal correspondence and meeting set ups, oversee freelance employment contracts, coordinate travel arrangements, provide administrative support for the Board of Governors and subcommittees and track budgets, and support the artistic timetable within the context of a busy school environment.
Key responsibilities are:
To support the Executive Director in the servicing of the Board of Governors and its associated sub committees: liaison with the Board of Governors and subcommittees, coordinate meetings, take minutes and be an initial point for all Governors and subcommittee members.
Secretary to the Academic and Artistic Board, Course Committee and collating information for the Quality Assurance cycle.
Assist the Executive Director with audits, returns and compliance relating to the school's business management.
Assist the Directors with arranging meetings and visits for external contacts.
Negotiate with and contract artistic freelance staff including regular teachers, cover teachers and choreographers as directed by the Artistic Director.
Assist with necessary travel documents for artistic freelance guests including CoS and visa requirements.
Work alongside the Productions and Operations Manager and Head of Wellbeing and Safeguarding to ensure that all regular freelance workers have signed suitable agreements and are DBS checked where necessary, supervising the issuing of all artistic contracts and ensuring consistency and best practice.
Administer changes to the timetable as necessary in support of Artistic Activity
Secretary to the Academic and Artistic Board, Course Committee and collating information for the Quality Assurance cycle