Learning and Participation Coordinator

Learning and Participation Coordinator

Orchestra of the Swan Closing date: Fri, 04 Sep 2026

Artform: Music
Role: Admin, Secretarial & PA
Contract: Temporary
West Midlands
  • Part time
  • £30k-£40k

Tue, 18 Aug 2026 "> published -

Job Summary

We are seeking an organised, enthusiastic and reliable Learning and Participation (L&P) Coordinator to join us on a fixed-term, freelance basis to cover maternity leave from October 2026. This is a part time role, 2 days per week, paid at £18 per hour (FTE £32,760).

Job Description

This is a delivery-focused coordination role. You will work closely with our Head of Operations and Finance and our Orchestra and Development Manager to execute our pre-planned annual L&P schedule. Your focus will be on the smooth, safe and efficient logistical delivery of workshops and events - including our work with individuals with special educational needs and disabilities (SEND), Caf Muse dementia workshops, care home sessions, hospices, early-years sessions and Swan Youth Orchestra activities.

Job Requirements

- An understanding of current practices and standards within the music education or community arts sector.
- A thorough understanding of child and vulnerable adult safeguarding requirements.
- Excellent oral and written communication skills, with a proven ability to build strong rapport with multiple stakeholders (venues, families, artists, participants).
- Outstanding organisational and administrative skills, particularly in coordinating artists or events within community environments.
- Proficiency in digital technology and standard office software.
- An ability to work under pressure, being able to manage multiple simultaneous tasks and deliver to a fixed budget.

Don't meet every single requirement? Studies that have shown that Women, as well as Black, Asian and Ethnically Diverse applicants may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Job Responsibilities

Logistics and Scheduling:
Manage all logistical arrangements for sessions, including venue liaison, organising with key contacts such as schools and booking players (in collaboration with the Orchestra Manager), sharing timely information and managing logistics.

Session Planning & Delivery:
Assist with session content planning, prep work and hands-on setup/running of workshops when required. Manage a team of project volunteers.

Budget Tracking:
Work strictly within pre-set project and event budgets to ensure all parameters are met.

Safeguarding & Compliance:
Act as a designated organisational representative, ensuring strict adherence to Child and Vulnerable Adult safeguarding policies and managing necessary checks (DBS) for personnel.

Relationship Building:
Nurture positive, professional relationships with venues, project partners, schools, families, participants and musicians.

Monitoring & Reporting:
Gather accurate attendance data, feedback and operational information.

Job Overview

  • Job Title: Learning and Participation Coordinator
  • Salary: £30k-£40k (pro-rata)
  • Hours: Part time
  • Artform: Music
  • Role: Admin, Secretarial & PA
  • Contract: Temporary
  • Closing date: Fri, 04 Sep 2026
  • Location:
    West Midlands
    | view on Google Maps

Job: Learning and Participation Coordinator

Job: Learning and Participation Coordinator

Organisation: Orchestra of the Swan

Postcode: CV34 6PP

How to Apply

Please submit your CV and a brief covering letter outlining your relevant experience to Lucy Samuels, Orchestra and Development Manager, at [email protected].

Please mention in your Covering Letter whether you currently hold a valid UK driving licence and have access to your own vehicle.

Applications will be screened on submission. We reserve the right to interview and appoint if a suitable candidate is found before the closing date, so we recommend applying as soon as possible. Applications should be submitted by midnight on Friday 4th September.