Arts Administrator - School Workshops
West End in Schools Closing date: Thu, 10 Sep 2026
- Full time
- £25k-£30k
- Apply now
Fri, 21 Aug 2026 "> published -
Job Summary
Job Description
Every child's imagination should be inspired by the arts.
West End in Schools' mission is to use the skills of the professional theatre to provide highly creative cultural experiences for children which they will remember forever.
Each year we deliver dance, drama and Shakespeare workshops and perform musicals and pantomimes in well over 1,000 schools all over England, Wales and Scotland.
You will gain unique insights into both the theatre industry and education sector as you join our existing HQ team of seven people.
We are always looking for people that reflect our diverse communities, to help us work in new ways and become more relevant to the schools and children we serve. We recognise that this is not yet present in our current workforce, so we particularly welcome and encourage applications from people with diverse backgrounds and life experiences.
You will support our Workshop Coordinator looking after our team of freelance dancers and drama facilitators - the teaching artists who lead our workshops. You will be involved in their recruitment, retention, training, pastoral care and allocation of work.
Hours: 37.5 hours per week from Monday to Friday starting between 0830 and 1000 daily, with an hour for lunch.
Dates: Fixed term from Tuesday 27 October 2026 to Thursday 25 March 2027 with very limited holiday apart from at Christmas - so accrued holiday pay will be paid at the end of the contract.
Salary: £28,860 p.a., plus pension, and 28 days holiday pro rata.
Perks: Employee Assistance Programme with access to advice and counselling. Discounts, and special viewings at Somerset House, where there are multiple cafes, restaurants and bars on site. Christmas period paid shutdown, with dates tbc.
Location: 3 days work remotely, 2 days work from Somerset House in the West End. Some days you will work from rehearsal rooms in London or Manchester. (Travel and accommodation expenses for Manchester would of course be paid by the company.)
Job Requirements
We're looking for someone who:
- is super organised and unflappable
- can quickly pick up existing systems
- has a 'how do we make this work' attitude.
- has a love of the arts, and the potential it unleashes in young people
- is numerate, analytical and computer literate.
- has an engaging telephone manner and is able to form and maintain working relationships quickly in a friendly way.
Our company is small, and so by its very nature everybody does a little bit of everything!
Job Responsibilities
Your role will include:
Recruiting new teaching artists:
- Supporting the Workshop Coordinator and Creative Director to ensure the smooth running of recruitment, onboarding and training of new teaching artists
Preparing teaching artists to deliver work:
- Supporting the Workshop Coordinator to ensure the smooth running of training days, availability checking, casting and delivery of workshops.
- Managing access for teaching artists to the new learning management system.
- Managing the DBS checking process for our teaching artists
Supporting teaching artists:
- Building and maintaining relationships with teaching artists, ensuring our records are kept up to date with their availability
- Supporting the Workshop Coordinator in recasting/postponing school visits when a teaching artist pulls out, including last minute rearrangements.
- Making sure teaching artists have everything they need to carry out their work.
- Inputting expenses for teaching artists and checking weekly payrolls.
Useful Links
Job Overview
- Job Title: Arts Administrator - School Workshops
- Salary: £25k-£30k
- Hours: Full time
- Artform: Theatre
- Role: Admin, Secretarial & PA
- Contract: Temporary
- Closing date: Thu, 10 Sep 2026
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Location:
| view on Google MapsLondon
Job: Arts Administrator - School Workshops
Job: Arts Administrator - School Workshops
Organisation: West End in Schools
Postcode: WC2R 1LA
How to Apply
Please visit our website via the apply now link, read the job specification, and follow the link to the application form.
- Contact name: Nigel Godfrey
- Contact email: [email protected]
About West End in Schools
Every child’s imagination should be inspired by the arts. West End in Schools' mission is to use the skills of the professional theatre to provide highly creative cultural experiences for children which they will remember forever.
Using our experience as an Olivier Award winning production company, we bring together performers, creatives, industry specialists and teaching artists to provide highly creative cultural experiences for children which they will remember forever.