Company Administrator

Company Administrator

Box Clever Closing date: Mon, 28 Sep 2026

Artform: Theatre
Role: Admin, Secretarial & PA
Contract: Permanent
Remote
  • Part time
  • £25k-£30k

Thu, 10 Sep 2026 "> published -

Job Summary

Box Clever are seeking a part-time Company Administrator to support the successful delivery of the company activities. This role is central to Box Clever’s work and requires a highly skilled, efficient administrator with a keen eye for detail and passion for supporting our work with young people.

Job Description

The primary responsibilities of the role are to:
1) be the main point of contact for the company
2) lead on tour logistics (accommodation and travel)
3) support tour booking and management
4) lead on evaluation of company activity
5) fulfil the role of Company Data Controller
6) deliver general company administration, including audition management, Illuminate updating, and supporting HR, engagement and marketing activity

Dates & Hours of Engagement
The annual salary is based on a commitment to 26 hours per week for 42 weeks (the academic year) and 13 hours per week for 10 weeks of the year (school holidays). The 26 hours per week are to take place at mutually agreed times daily, between the hours of 9am-6pm, every day, Monday to Friday.

Remuneration
A salary of £17,973.42 per annum, via payroll, exclusive of any allowances or holiday pay that may apply. Tax and National Insurance will be deducted at source. Payment will be made in equal monthly instalments. The Manager operates a statutory auto-enrolment pension scheme.

Place of work
The management of Box Clever is carried out virtually with the core management working remotely. The work to be undertaken at the individual's preferred location is done so on the proviso that regular contact is made with the Artistic Director, the General Manager and the core management team. You are asked to take part in weekly (Friday morning) online staff meetings.

Deadline for applications: Monday 28th September 2026, 10am
First Interviews: Monday 5th October 2026. To be held online.
Recall Interviews: Monday 12th October 2025. To be held in person, in London
Ideal start date: w/c 2nd November 2026 but this is flexible

Job Requirements

Person Specification
The ideal candidate for the role will have:
- Experience of working in administration
- Proven ability to work with a diverse range of people, communicating effectively through emails, phone and in person
- Proven ability to manage time effectively, to multi-task and prioritise workload in order to meet deadlines
- Ability to work independently and use initiative to problem solve, while knowing when to seek guidance from the General Manager
- Excellent organisational and administrative skills with a high level of attention to detail, ensuring accurate information sharing
- Strong digital literacy, comfortable working across Microsoft Office programmes, digital content tools, and video conferencing platforms
- GCSE grade A-C in Maths in order to support budgetary control
- Experience in Arts/Charity, Arts Administration or Education
- An interest in theatre and education
- A working knowledge of AI

Job Responsibilities

- Be the lead point of contact for staff & clients on a daily basis, responding to phone, email & website enquiries
- Support with planning, promotion & sales of plays to schools & theatres
- Manage school bookings
- Book spaces for auditions and meetings
- Arrange travel and accommodation for company members
- Support Marketing & Communications Manager with marketing activities: sending invites, mailshot, eflyers, newsletters, preparing and sending assets to venues, updating website
- Support the core team as required including audition management; HR support; Engagement activity support including summer/half term theatre projects; Attendance at company performances and events
- Lead on evaluations for company activity, creating surveys, compiling reports
- As data controller, manage and store safely all data including updating Arts Council Illuminate
- Keep logs of all company activity
- Assist in monitoring, tracking and control budget expenditure related to tour logistics

Useful Links

Job Overview

  • Job Title: Company Administrator
  • Salary: £25k-£30k (pro-rata)
  • Hours: Part time
  • Artform: Theatre
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Mon, 28 Sep 2026
  • Location: Remote

How to Apply

Please send your CV and a cover letter (no longer than one side of A4) outlining:
- why you would like to work with Box Clever
- how your skills, knowledge and experience would fulfil the duties & responsibilities specified in the job description
- why you are suitable for the role including your motivation and goals for applying

Please email your application to [email protected] by 10am, Monday 28th September 2026.
Please let us know if and how you have used AI in your application.

If you wish further clarification about the role, the application process, or have any access requests, you are welcome to send any queries to the above email address.

Box Clever is an equal opportunities employer which champions a diverse workforce and welcomes applications from everyone.

The successful candidate must have permission to work in the UK.

Any CVs or personal data sent to Box Clever in respect of an application will be deleted once the interview process has been completed.