The Head of Estates will report to the senior management team financial dashboards, updated advanced PPM schedules, and progress on capital project planning and delivery. The postholder will be expected to prioritise and maximise the use of an annual maintenance budget sourced through the yearly restoration levy on seat sales across the group and seek advance sign off from the CEO for all one-off capital budgets.

The Head of Estates will also be responsible for administration, review, and renewal of maintenance contracts across the group including, but not limited to M&E, asbestos management, L8 Water treatment, drainage, and all suspended ceiling compliance checks.

Develop and maintain a strategic 5-year rolling building programme (PPM/renewal and upgrade) incorporating agreed priorities and indicative cost estimates regarding the properties
Line manage 2 Buildings Managers and the Buildings Administrator
Oversee the allocation of resources within the buildings department in line with agreed budgets and expenditure
Oversee and deliver all reactive maintenance projects across the group
Oversee the development of the building maintenance programme leading to the implementation of an agreed annual plan
With the Building Managers, review the arrangements for recurring repairs and make recommendations for improvements
Implement and project manage the strategic and annual plans
Identify, implement and operate a new suitable facilities reporting system and oversee its administration
In conjunction with the Finance department, oversee and develop robust FM control processes, approving invoices and ensuring that adequate cash and control mechanisms are in place
Review and implement the process for day-to-day management of the condition of the buildings, including reactive maintenance, certifications/inspections, and PPM