Auditions and Orchestra Operations Assistant

Auditions and Orchestra Operations Assistant

Philharmonia Closing date: Fri, 30 Oct 2026

Artform: Music
Role: Admin, Secretarial & PA
Contract: Temporary
London
  • Part time
  • £10k-£15k

Thu, 24 Sep 2026 "> published -

Job Summary

We are looking for a part time (0.5 FTE) assistant to provide administrative support to the auditions of the vacant seats in the orchestra and administrative support to the library and Orchestral Personnel Managers (OPMs).

Job Description

Providing administrative support to the auditions of the vacant seats in the orchestra and administrative support to the library and Orchestral Personnel Managers (OPMs). Overseeing and delivering the process of auditions from confirmation of vacancy, liaising with audition panels, advertising with our provider Muvac, delivering the audition days, and providing the results to candidates.

Job Requirements

Essential:
Good administrative skills with proactive, responsive management of communications
Ability to read music
Good IT skills, inc MS Office
Good people skills, especially in the field of managing candidates, musicians, and key stakeholders

Desirable:
Previous experience with auditions or recruitment
Experience working with a professional orchestra

Job Responsibilities

Planning:
Ensure all vacancies have a timeline for recruitment
Ensure all paperwork for recruitment is in good order

Execution:
Advertise positions
Manage candidate and panel queries, acting as main point of contact
Run audition days
Ensure candidates and OPMs are informed of outcomes
Support library with admin and part/pad preparation
Support the OPMs with administration and routine tasks

Collaboration:
Work closely with chairs of panels, the Orchestra Committee, and the Orchestra Personnel Manager to ensure smooth delivery of auditions, including making the process more effective and time efficient.
Work across the Orchestra Operations team to support smooth administration

Orchestra-Wide Responsibilities:
As required by the CEO

Useful Links

Job Overview

  • Job Title: Auditions and Orchestra Operations Assistant
  • Salary: £10k-£15k (pro-rata)
  • Hours: Part time
  • Artform: Music
  • Role: Admin, Secretarial & PA
  • Contract: Temporary
  • Closing date: Fri, 30 Oct 2026
  • Location:
    London

How to Apply

Email CV and cover letter to: [email protected]
Subject: Philharmonia – Auditions and orchestra operations assistant
Closing Date: 30th October 2026, midday
Interviews: Will be held across early November (5th, 6th or 9th)