Office Manager & Team Administrator

Office Manager & Team Administrator

Photo London Ltd Closing date: Fri, 13 Nov 2026

Role: Admin, Secretarial & PA
Contract: Permanent
London

Tue, 13 Oct 2026 "> published -

Job Description

Location: London, primarily office-based
Hours: Full-time
Salary: £35,000-£38,000 per annum, depending on experience

About the role

Photo London brings together leading galleries, artists, collectors and audiences to celebrate photography in all its forms. We are seeking an organised, personable and proactive Office Manager & Team Administrator to play a central role in our small, busy team.

You will take responsibility for keeping the office running smoothly and provide practical and administrative support to the senior management team and colleagues across the organisation. This varied role combines office management, travel and diary coordination, staff administration, database support and event organisation, including recruiting and managing temporary staff for our annual fair.

We are looking for a dependable, welcoming colleague who takes pride in doing things well. Excellent communication skills, attention to detail and a positive, practical approach are essential, together with the confidence to take initiative and follow tasks through.

Job Requirements

Essential
- At least three years' relevant experience in office management, administration or a comparable team support role.
- Excellent written and verbal communication skills, including the ability to draft professional correspondence and take accurate meeting notes.
- Strong organisational skills, attention to detail and the ability to prioritise competing demands.
- Reliability, punctuality and a consistent record of completing tasks and following through on commitments.
- A warm, welcoming manner and a positive, collaborative approach.
- Initiative, sound judgement and the ability to resolve practical problems calmly.
- Experience coordinating diaries, meetings and travel.
- Confidence using office software, spreadsheets and contact databases.
- Discretion when handling confidential information.
- A constructive approach to feedback and a willingness to support colleagues.

Job Responsibilities

- Office management and team support
- Support for the senior management team
- Staff recruitment and HR administration
- Database administration
- Temporary fair staff and on-site support
- VIP events and guest support

Useful Links

Job Overview

  • Job Title: Office Manager & Team Administrator
  • Salary: £30k-£40k
  • Hours: Full time
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Fri, 13 Nov 2026
  • Location:
    London

How to Apply

Please send your CV and a short covering letter explaining your relevant experience and interest in the role to [email protected]

Please let us know in your email if where you came across the listing.

Deadline: 13th November Midnight.