Tasks and Responsibilities
Project Management and Coordination
Act as the principal day-to-day client representative for the project.
Maintain and regularly update the project programme and critical path.
Coordinate activity across capital works programme playing a key role in the Project Team
Ensure effective communication between staff, consultants, contractors and Trustees.
Establish review, approval, reporting and decision-making processes.
Organise and service project meetings, ensuring actions are recorded and followed through.
Support the Director and Trustees in strategic decision making relating to project delivery.
Capital Works Delivery
Work closely with architects, design teams and contractors throughout the delivery period.
Monitor delivery against programme, budget and quality standards.
Coordinate requests for information, approvals and variations.
Assess the impact of changes to scope, programme or budget and advise the Director accordingly.
Support procurement of specialist consultants, contractors and suppliers where required.
Attend site meetings and monitor progress on behalf of the client.
Ensure that snagging, defects and handover processes are effectively managed.
National Lottery Heritage Fund Reporting
Coordinate reporting and payment requests to the National Lottery Heritage Fund.
Ensure information is collected, collated and submitted in the required formats and timescales.
Support evaluation and monitoring activity across the project.
Maintain appropriate records and documentation relating to grant compliance and audit requirements.
Programme, Budget and Risk Management
Maintain and regularly review the project risk register.
Monitor project expenditure alongside the Director and finance staff.
Ensure emerging risks and cost pressures are identified and escalated appropriately.
Support cashflow forecasting and financial reporting requirements.
Maintain project documentation and decision logs.