Key Responsibilities:

Shipping & Logistics
- Coordinate domestic and international artwork shipments, including obtaining quotes, arranging collections and deliveries, and monitoring shipments.
- Liaise with fine art shippers, clients, artists and suppliers to ensure smooth and timely deliveries.
- Assist with customs procedures and prepare relevant shipping, import and export documentation.

Post-Sales Coordination:
- Manage post-sales logistics, including condition checking, packing arrangements and preparation of certificates and delivery documentation.
- Obtain quotes and coordinate framing, restoration, installation and crating services.
- Maintain accurate post-sales records, including condition reports, shipping documents and proofs of delivery.

Exhibitions & Art Fairs:
- Assist with shipping arrangements and customs documentation for exhibitions and international art fairs.
- Support exhibition installations, deinstallations and the preparation of artworks and gallery spaces for client viewings.

Inventory & Administration:
- Maintain accurate artwork records across gallery platforms, including Artlogic, Artsy and Ocula.
- Track artwork movements and ensure inventory locations are kept up to date.
- Oversee gallery storage areas and assist with regular stock and condition checks.

Previous experience in a gallery, auction house, fine art logistics company or similar environment is preferred. Excellent organisational skills and strong attention to detail. Ability to multitask, prioritise and work efficiently under deadlines.
Strong communication skills and a professional, client-focused approach. Proficiency in Microsoft Office; experience with Artlogic or similar inventory systems is advantageous. Familiarity with fine art shipping, artwork handling and customs procedures is desirable.
A proactive, reliable and flexible attitude, with a genuine interest in contemporary art.

This is a full-time, gallery-based position working Tuesday to Saturday 10am-6pm.