Freelance Event Coordinator - INK Sunday Funday

Job Summary

INK is seeking an experienced freelance Event Coordinator to plan and deliver Sunday Funday 2027, a free family event in Halesworth on 18 April. The role includes creative programming, budgeting, logistics and managing the event from planning to delivery.

Job Description

Taking place on Sunday 18 April 2027, 11am-4pm, at Halesworth Market Place, Sunday Funday is a free, family-friendly community event expected to welcome 500-700 people. With a Kings and Queens theme, the event will offer a fun, imaginative and inclusive programme of activities and entertainment for families and the wider community.

The coordinator will lead the event from initial planning through to delivery and breakdown, developing an engaging programme while managing all practical and operational arrangements.

Key responsibilities include:

Planning and coordinating all aspects of the event.

Developing a creative programme of free activities and entertainment.

Identifying and coordinating performers, suppliers and activity providers.

Managing the event delivery budget and supplier costs.

Organising licences, permissions and road closure applications.

Coordinating site layout, equipment, infrastructure and logistics.

Overseeing risk assessments, health and safety, safeguarding and accessibility arrangements.

Working with INK on marketing and communications.

Leading event-day operations, including set-up and breakdown.

About you

You will have experience independently planning and delivering public events, festivals or community activities. You'll be highly organised, creative and confident managing budgets, suppliers, deadlines and logistics. You'll also have excellent communication skills, a practical, solutions-focused approach and the ability to take ownership while working closely with the INK team.

A separate event delivery budget will be provided, alongside an agreed freelance coordinator's fee in the region of £3,000-£4,500, depending on experience.

To apply: Please send your CV and a few lines explaining why you would be suitable for the role to [email protected] by 16 November 2026.

Job Requirements

Experience independently planning and delivering public events, festivals or community activities.
Excellent organisational and project management skills, with the ability to manage multiple priorities and deadlines.
Experience managing budgets, suppliers, contractors and event logistics.
Understanding of event licensing, permissions, road closures and health and safety requirements.
A creative approach to developing activities and entertainment for families and diverse audiences.
A commitment to accessibility, inclusion and community participation.
Excellent communication skills and the ability to build positive relationships with a range of stakeholders.
A proactive, practical and solutions-focused approach, with confidence to make decisions and resolve problems.
The ability to work independently while collaborating closely with the INK team.

Job Responsibilities

Take overall responsibility for planning, coordinating and delivering Sunday Funday 2027.
Develop an engaging, creative and inclusive programme of free activities and entertainment.
Identify and coordinate performers, activity providers, suppliers and community groups.
Manage the event delivery budget, obtain quotes and monitor expenditure.
Organise necessary licences, permissions, approvals and road closure applications.
Coordinate site layout, equipment, infrastructure, signage and event logistics.
Oversee risk assessments, health and safety, safeguarding and accessibility arrangements.
Work with INK on event marketing, communications and participant information.
Manage event-day operations, overseeing set-up, delivery, suppliers, participants and breakdown.
Identify potential challenges and put contingency plans in place to ensure the event runs safely and smoothly.

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Job Overview

Job Title: Freelance Event Coordinator - INK Sunday Funday
Salary: Under £10K
Hours: Part time
Artform: Events
Role: Creative
Contract: Contract
Closing date: Mon, 16 Nov 2026
Location:

East

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Job: Freelance Event Coordinator - INK Sunday Funday

Organisation: INK

Postcode: IP19 8BY

How to Apply

If you have the experience, creativity and enthusiasm to deliver Sunday Funday, we'd love to hear from you.

Please email:

A current CV

a few lines about why you would be good for this role

Email: [email protected]

Closing date: 16 November 2026, 8pm

Contact name: Marketing
Contact email: [email protected]

Apply now

About INK

NK is a theatre company and registered charity based in Halesworth, Suffolk. It is the UK’s leading producer of new short plays for stage and radio, supporting writers, developing new talent and bringing original work to audiences through theatrical productions, education, community engagement and artist development.

Find out more