Documentation and Collections Assistant

Documentation and Collections Assistant

The Amelia Scott Closing date: Wed, 25 Nov 2026

Artform: Museums
Role: Curation
Contract: Permanent
South East

Thu, 12 Nov 2026 "> published -

Job Summary

Are you passionate about heritage collections and the stories they tell? This is an exciting opportunity to join the collections team at The Amelia Scott and play an important role in caring for, documenting and improving access to its collections.

Job Description

Are you passionate about heritage collections and the stories they tell?

This is an exciting opportunity to join the collections team at The Amelia Scott and play an important role in caring for, documenting and improving access to its collections.

As our Documentation and Collections Assistant, you'll help ensure that collection records are accurate, objects are carefully tracked and information is preserved for the future. You'll work across a varied range of activities, from processing acquisitions, loans and object movements to digitisation, environmental monitoring and exhibition changeovers.

This is a practical and varied role where no two days are quite the same. You could be updating collection records, photographing objects, supporting volunteers, answering a research enquiry or helping with a display changeover. You'll also have opportunities to contribute to projects involving colleagues, external partners and the wider community.

Job Requirements

You'll have experience of working or volunteering in the heritage sector, such as within a museum or archive, together with a heritage-related degree or qualification.

You'll bring a good working knowledge of collections documentation and record-management standards, including SPECTRUM and ISAD(G), and an understanding of collections management systems and digitisation. Experience of using a collections management system, particularly MODES, would be an advantage but is not essential.

Accuracy and attention to detail will be central to your work, but you'll also need to be organised, approachable and confident communicating with different people. You'll enjoy being part of a team, be willing to learn and have a genuine interest in culture, collections and heritage.

Job Responsibilities

- Maintain accurate collections documentation, records and object locations.
- Process acquisitions, disposals, loans and object movements in line with SPECTRUM 5.1 and museum procedures.
- Support collections care, including environmental monitoring and recording data.
- Contribute to digitisation through data entry, photography, image management and metadata.
- Provide practical support for exhibitions and display changeovers
respond to enquiries from visitors, researchers and other collections users.
- Guide and support volunteers and student placements
work with colleagues and external partners on collections projects and engagement activities.

Useful Links

Job Overview

  • Job Title: Documentation and Collections Assistant
  • Salary: £25k-£30k
  • Hours: Full time
  • Artform: Museums
  • Role: Curation
  • Contract: Permanent
  • Closing date: Wed, 25 Nov 2026
  • Location:
    South East
    | view on Google Maps

Job: Documentation and Collections Assistant

Job: Documentation and Collections Assistant

Organisation: The Amelia Scott

Postcode: TN11LS

How to Apply

Closing date midnight on Wednesday 25 November, 2026.

Apply online here: https://tunbridgewellsjobs.tribepad-gro.com/members/modules/job/detail.php?record=176