Administration & Operations Coordinator
Yorkshire Artspace Closing date: Mon, 14 Dec 2026
- Part time
- £30k-£40k
- Apply now
Thu, 12 Nov 2026 "> published -
Job Summary
Job Description
YAS is a home for art in all its forms and a centre for art production, providing high quality, affordable studio space for artists and makers across two sites in Sheffield city centre - Persistence Works and Exchange Place.
In this role, you will be our key point of liaison with our external building management agent, and provide administrative and executive support to the Director.
Job Requirements
You are a confident coordinator with excellent administrative, IT and organisational skills. You love creating and maintaining systems. You are comfortable liaising with tenants, contractors and suppliers. You can work on your own initiative and stay calm when juggling competing priorities across more than one site. You'll be confident overseeing the work of an external agent, or keen to develop that skill.
It would be great if you also have:
At least two years' experience in facilities or contract coordination, property or letting agent liaison, or contractor management
Experience in a busy arts organisation, studio provider or property/facilities environment
Knowledge of Microsoft 365, social media and website content management
Job Responsibilities
Coordinate the day-to-day operation and maintenance of both studio buildings, liaising closely with our facilities management agent on cleaning, repairs, fire safety, security, access systems and utilities.
Keep track of compliance schedules and building records, flagging upcoming actions.
Be our first point of contact on site for contractors, suppliers and property agents, and coordinate access with tenants.
Welcome tenants and visitors, support studio lettings administration, and look after keys, fobs, post and supplies.
Coordinate IT, phone and broadband support.
Provide transactional finance support, including purchase orders, invoices and supplier records.
Provide PA support to the Director, including diary management, meeting papers, and scheduling.
Update the website and support communications about the buildings and the tenant community.
Act as First Aider, Incident Controller and part of the on-call rota.
Useful Links
Job Overview
- Job Title: Administration & Operations Coordinator
- Salary: £30k-£40k (pro-rata)
- Hours: Part time
- Role: Admin, Secretarial & PA
- Contract: Permanent
- Closing date: Mon, 14 Dec 2026
-
Location:
| view on Google MapsYorkshire
Job: Administration & Operations Coordinator
Job: Administration & Operations Coordinator
Organisation: Yorkshire Artspace
Postcode: S1 2BS
How to Apply
To apply, please send an email to [email protected] containing:
· a CV
· a covering letter outlining your suitability for the role
· contact information for two relevant references who can support your application
Interviews will take place on Thursday 7th and Friday 8th January 2027.
-
We welcome applications from everyone, and particularly from people who are under-represented in the arts.
If you need the application information in another format, would like to apply by audio or video, or need any adjustments at any stage of the process, please contact Rachael Dodd at [email protected]. We’ll keep this confidential and it won’t affect your application.
We also ask applicants to complete an anonymous equal opportunities monitoring form. This is kept separate from your application and is not seen by the shortlisting or interview panel.
- Contact name: Georgina Kettlewell
- Contact email: [email protected]
About Yorkshire Artspace
Founded in 1977, Yorkshire Artspace provides high-quality, affordable studios for around 170 artists and makers across two Sheffield city-centre sites — Persistence Works and Exchange Place.
We run a public programme of exhibitions and events that bring contemporary art and craft into view. We also support artists’ development through residencies, crits and access to subsidised facilities.